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SECTION: 305 FISCAL MANAGEMENT EXPENDITURES

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SECTION: 305

TITLE: FISCAL MANAGEMENT EXPENDITURES

EFFECTIVE DATE:  February 15, 2017

                                                       

  1. The Evangeline Parish Sheriff's Office Fiscal Management function includes annual line item budgeting, monthly financial forecasting, supervision and auditing of internal expenditures, and coordination with the Sheriff's Administrator and Chief Civil Deputy to ensure timely and accurate reporting of all the financial activities of the Sheriff's Office.

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  1. Authority and accountability for fiscal management of the Sheriff's Office is vested with the Administrator of the Evangeline Parish Sheriff's Office, with the Sheriff acting as its Executive Officer.

 

  1. Although the Sheriff has final responsibility for all fiscal

Matters of the Sheriff's Office, responsibility to review and monitor accounts, budget preparation, and internal expenditures is delegated to the Chief Civil Deputy as may be necessary.

 

  1. The Sheriff's Office budget shall be developed in cooperation with all organizational components within the Sheriff's Office, and in accordance with local, state, and federal laws. The Sheriff shall require participants in the budget process to provide satisfactory analysis and justification of the budget requests necessary to meet continuing and/or new operations requirements.

 

  1. The Administrator shall maintain records and documents

Supporting financial activities and expenditures which affect the department's budget as required by the Evangeline Parish Sheriff's Office. Actual financial records and payment documents will be maintained in the Civil Office of the Evangeline Parish Sheriff's Office and all records will be subjected to internal and independent audit at least annually.

 

  1. Is the policy of the Evangeline Parish Sheriff's Department

All funds derived from or associated with grants will only be requested after expenditures are made. All expenditures will be reviewed to insure compliance with approved budgets before reimbursement is requested, and all reimbursements requested will only be for actual expenses incurred on behalf of the grant.